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Per request, below are the last couple of year’s financial expenses (excluding our CD of about $7k that hasn’t been touched in years).
Items are coded as Revenue/(Expense)
2017:
Beginning cash balance – $7,417 (January 1st)
Prior year’s banquet expenses ($2,378)
Event Revenue $19,610
Lot fees (5,800)
Individual event insurance (3,840)
Annual insurance (635)
Trailering (1,618) – day series
Motorsport reg fees (1,033)
Storage Unit (620)
Trailer repairs (727)
Subway/Business Cards/Event supplies (445)
Verizon (612)
Cantina Meetings (653)
Skyland fire donation (500)
Advance Auto (152) – Trailer cleanout/prep
Leaf blower repair (116)
PO Box and stamps (86)
Trailer tire (62)
Wristbands (52)
Trailer tags (33)
Banking statement fees (30)
Godaddy website fee (30)
Display battery (16)
Website paypal (10)2017 Year ending cash balance $7,580
Average Night series brought in $1,294 of revenue, average day series brought in $963 of revenue. AG Center averaged $1,270 of revenue per event, Franklin averaged $936. Note that they differ slightly because our 4th of july event is at the AG center, but is technically a day series.
2018:
Beginning cash balance $7,580
Prior year banquet expenses (1,680) – I had to approximate this because I didn’t have all receipts
Current year banquet expenses (1,069) – Some of 2018 banquet expenses occurred in 2019
Event revenue 22,839
Lot fees (5,400)
Per-event insurance (3,250)
Annual insurance (635)
Trailering (1,900) – Day series
Motorsport reg fees (1,436)
Storage Unit (640)
Verizon (612)
Cantina meetings (605)
Monthly website fee (480)
Website setup (400)
Fire station donation (500)
Street survival insurance (340) – Transferred over to 2019
Stickers (317)
Business cards/event supplies (243)
Radios (161)
Banking fees (150) – Statements and online banking fees
FM Transmitter (132)
4th of July supplies (129)
PO Box and stamps (82)
Trailer tire (74)Ending cash balance $10,185
In 2018, each night series event averaged $1,998 revenue per event, with the AG center averaging $2,069. Each day series averaged $1,345 per event, while franklin location only averaged $1,154. Note that they differ slightly because our 4th of july event is at the AG center, but is technically a day series.
For those unfamiliar with the club’s finances, it only costs us about $550 to run an event at the AG Center. Whereas, a single day at the day series costs us between $900 and $1,100 depending on how much towing is, and gas for the generator.
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